Chairpersons of committees have a very important role in relation to their committees. Often, Chairpersons are chosen because of particular expertise they might have in the matters under consideration, or because they hold a senior position with accountability for policy or operations in the area under consideration.
A Chairperson:
a. oversees the drafting of the agenda and approves its circulation.
b. guides proceedings in an orderly manner & ensures that all business is effectively concluded, as far as possible.
c. must have thorough knowledge of relevant meeting procedures:
* standing orders
* procedural motions
* points of order
* acceptance of motions
* voting on motions
* controlling the order of speakers & ensuring debate is relevant
* adjournment
d. should be briefed, as necessary, on agenda content and important issues, and should seek briefings as appropriate.
e. checks draft minutes before circulation.
f. should consult, ie ensure that those likely to be affected by decisions are prepared for the decisions.
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